Room Transfers

Introduction

Room Transfer are at the discretion of Housing. Room Transfer Requests may be submitted for any reason. Students who are interested in a transfer should contact their Hall Director to schedule a meeting to discuss options. For immediate support and resources navigating a difficult living arrangement, students may also contact their RA or Hall Director. Residential Life staff can assist in providing strategies for various challenges and can offer support services, including roommate mediation conversations. 

Please note that singles are not available; students currently residing in a double will be able to explore options for relocating to another double.

Fall Term Room Transfer Request Period

Requests can be submitted between the third and fifth week of classes during the fall term. Please see the Housing Calendar for specific dates. The room transfer period closes after the fifth week of classes and transfer requests received after the period has closed will not be processed. Due to limited availability, transfer requests are not guaranteed. 

Spring Term Room Transfer Request Period

For Requests to be Processed Before Winter Break

Requests must be submitted by December 6 and students must transfer rooms before Winter Break begins. Requests received after this date will not be processed and will need to be resubmitted during the spring term transfer request period. 

For Requests to be Processed After Spring Term Has Started

Requests can be submitted between the third and fifth week of classes during the spring term. Please see the Housing Calendar for specific dates. The room transfer period closes after the fifth week of classes and transfer requests received after the period has closed will not be processed. Due to limited availability, transfer requests are not guaranteed. 

Submission of the Transfer Request Application is Binding

Once a transfer is authorized, the student agrees to abide by the following:

  • If Columbia Housing can accommodate one of the student’s choices, the student will be required to move within 24 hours. Failure to move within 24 hours of notification forfeits the transfer request.
  • If students begin moving and do not complete the move within 24 hours of signing the Occupancy Agreement, the items in their old room will be considered trash and discarded. 
  • Pay the charges for the space into which the student transfers, from the day the transfer becomes effective until the last day of the occupancy period.
  • Pay the charges for the space from which the student transfers, from the first day of the contract period until the day the transfer becomes effective, until all personal property is removed and the keys are returned, whichever is later.
  • Students must check out from their old room properly, return or deactivate all room and suite keys and access, and notify Housing when the move is completed.

Once the transfer has been completed, the following information will appear on the student account:

  • A prorated daily charge for the room the student is leaving, up to the date of transfer or until all personal property is removed and the keys are returned or access deactivated, whichever is later.
  • A prorated daily charge for the new room, effective the date of transfer.

The room charges on the student’s bill will be split between the two rooms.

  • Upperclass students cannot transfer into first year space, and vice versa.
  • If students are discovered living in a room other than the one for which they have a signed Occupancy Agreement, they will be charged a $100 administrative fee and will be required to return to their assigned room.
  • To ensure fairness to all residents in the Room Selection process, all room transfer requests for academic year spaces are processed in accordance with the rules and regulations established by Columbia Housing.
  • There will be no room transfers during Winter break. All moving must take place by the fall term Check-Out date.

Transfer Requests should be submitted within the request period. Please see the Housing Calendar for specific dates. Requests received after this period typically cannot be accommodated due to limited inventory.

  • Students should contact their hall director (HD) to set up a meeting to discuss their desire to transfer. If a student does not have their Hall Director’s contact information, they may request that information from their RA.
  • The HD will meet with the student to understand concerns. Please note that due to limited availability, transfer requests may only be accommodated in certain extenuating circumstances.
  • If the transfer request is approved, the HD will coordinate with Housing to explore options for alternate assignment. The student will have the opportunity to discuss the alternate options with the HD before the transfer is initiated
  • Housing will communicate instructions to the student for relocating and signing an updated occupancy agreement.