Spring Term Check-Out

What residents need to know about moving out of the residence halls at the end of the academic term or year.

Check-Out Timeline

Your room must be completed vacated by the deadline.

  • Non-seniors: within 24 hours your last exam or by 12 p.m. noon on May 13
  • Graduating seniors: no later than 12 p.m. noon on May 18
  • RAs: no later than 12 p.m. noon on May 19
  • Extensions are not permitted. Fees are assessed for late Check-Out.

Steps to Check-Out

  1. Complete online maintenance requests to resolve issues in your room.
  2. Pack and remove all personal belongings from your room, kitchen, and common areas: double-check drawers, closets, and corners carefully. Items left behind in the room will be discarded. If you use trash bags to pack your belongings, please label them with your name, UNI, and room number and do not leave them unattended or place them in an area adjacent to trash collection.
    • Do not leave personal belongings in the suite or corridor-style building hallways unattended.
    • Remove all trash to designated locations (locations to be provided below.) Trash bags are available from your RA if you need them. Trash chutes close in early May.
    • Clean and sweep/vacuum your room, suite, kitchens, and common areas, where applicable.
    • Remove message boards, door tags, posters, and tape from your door(s) and walls.
  3. Close and lock your door and windows.
  4. Use Web Check-Out in the Housing Portal. You may complete Web Check-Out at any point before the Check-Out deadline. If you have issues accessing the Portal around the deadline, please refresh your browser and try again before contacting Columbia Housing.
  5. Notify your RA that you have checked out.

If you have any questions, consult the Check-Out procedures outlined in the Guide to Living or contact the Hospitality Desk by email at [email protected] or phone at 212-854-2779

Special Instructions during Check-Out Week

  • Belongings left behind in common and shared areas between non-senior Check-Out and senior Check-Out are at risk of being discarded. 
  • Graduating seniors, please note and be extra diligent: all your belongings need to remain in your assigned space. 
  • Facilities is tasked with cleaning all common areas and unoccupied rooms in a very abbreviated time frame in preparation for summer housing.


Each student is allowed to have two guests to assist with their Check-Out.

Storage and Shipping

If you need help packing, and/or need to have your belongings stored for the summer months or shipped to you, please refer to the storage page in the Guide to Living.

Special Access During Check-Out

    Special access points will be accessible to residents during select times to facilitate Check-Out, including the Hartley-Wallach Gate to Amsterdam Avenue, the Broadway Street Level exit, and the East Campus B3 exit. Dates and times are listed below.

    Special access points are only open during these times. Please do not attempt to use them outside of the timeframes below. 

    Bin Loans

    Bins are available at the Hartley Hospitality Desk 24/7. For your convenience during Check-Out, we have bin satellite bin rental locations.

    Bin rentals are for 2 hours at a time and should be returned to the location from which they were rented. Please consult the Guide to Living for complete policy information concerning moving bins.

    Room Damages

    Residents are financially responsible for any damages, missing items, or unsatisfactory conditions in their room. Review the Damage/Vandalism section of the Guide to Living for additional information and a listing of all damage charges. Damage charges are assessed based on inspections carried out by Resident Advisers and an evaluation of the state of the room or suite relative to the Room Condition Report (RCR) completed by student(s) at the beginning of the residency period.

    Trash Disposal Areas

    Starting May 1, trash chutes will be closed. Please bring your trash to the floor lounge for collection.

    Residents of EC townhouses should bring their trash to the EC courtyard.

    Street Closures

    To facilitate Check-Out, the following streets will be closed to street parking.