Step 3: Complete Check-In
Depending on your building, you may need to finalize the Check-In process by using a Columbia University ID (CUID) encoder. Before you can encode your card, you must initiate Check-In through the Housing Portal.
Some, but not all, buildings have an encoder in their lobby. Use the table below to learn more.
- Building
- 47 Claremont
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- 523 W 113
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 531 W 113
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 534 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 536 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 538 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 540 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 542 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 546 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 548 W 113
- Encoder Instructions & Location
- Proceed to McBain Hall and use the encoder in the McBain lobby to complete Check-In
- Building
- 548 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 550 W 113
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 552 W 113
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 552 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 554 W 114
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 556 W 113
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- 600 W 113
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- 604 W 114
- Encoder Instructions & Location
- Proceed to 600 W. 113th St. and use the encoder in the 600 W. 113th St. lobby to complete Check-In
- Building
- 606 W 114
- Encoder Instructions & Location
- Proceed to 600 W. 113th St. and use the encoder in the 600 W. 113th St. lobby to complete Check-In
- Building
- 619 W 113
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- 627 W 115
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- Broadway
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- Carlton Arms
- Encoder Instructions & Location
- N/A - proceed directly to your room
- Building
- East Campus High-rise
- Encoder Instructions & Location
- Proceed to the B3 entrance of EC. Use the encoder in that area to complete Check-In
- Building
- East Campus Townhouse
- Encoder Instructions & Location
- Proceed to SIPA. Use the encoder in that area to complete Check-In
- Building
- Harmony
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Hartley
- Encoder Instructions & Location
- Proceed to Hartley Lounge to pick up your hard key
- Building
- Hogan
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- McBain
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- River
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Ruggles
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Schapiro
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Wallach
- Encoder Instructions & Location
- Use the encoder in the Hartley lobby
- Building
- Watt
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Wien
- Encoder Instructions & Location
- Use the encoder in your lobby to complete Check-In
- Building
- Woodbridge
- Encoder Instructions & Location
- Proceed to 212 Café in Lerner Hall to pick up your hard key
How to Use the Encoder
Insert your CUID face up into the encoder with the magnetic strip on the bottom right side. Watch this tutorial to learn how to use the encoder.
Troubleshooting & Assistance
- You must initiate Check-In through the Housing Portal before you can encode your card.
- Log in to the Housing Portal and select "Web Check In/Out" from the menu. Follow the prompts to complete the process.
- This process will become available ~24 hours before your selected Check-In time.
- In-person assistance
- September 1: RAs will be station in the lobbies of buildings with encoders
- September 2: Go to Cafe 212, East Campus, or Hartley Lounge
- After September 2: Go to the Hartley Hospitality Desk
What Happens Next
After you have encoded your CUID, you may proceed to your room. Remember to complete our brief, three question survey and the Room Condition Report (RCR) before unpacking your belongings.